GSPANN is hiring an Administration Associate to oversee daily facility operations, manage vendor coordination, and support employee services. This role is ideal for professionals with strong coordination skills and a background in office administration or facilities management.
Description
Roles and Responsibilities
- Coordinate with housekeeping, security, pantry, and other facility vendors to manage daily operational activities.
- Respond to employee service requests, including ID card issuance, seating assignments, and travel-related support, using a ticketing system.
- Track and replenish office supplies, maintain consumables, and update stock registers accurately.
- Monitor service schedules, Annual Maintenance Contracts (AMC), vendor interactions, and follow-up on payments.
- Provide logistical support for internal events, team meetings, and conferences.
- Assist in preparing documentation and maintaining compliance records for audits and organizational certifications.
Skills and Experience
- Minimum of 2 years of experience in office administration or facility management roles.
- Strong coordination, follow-up, and reporting abilities.
- Familiarity with vendor relations and basic asset management.
- Proficient in using Microsoft Excel, Word, and Outlook.
- Effective team player with strong verbal and written communication skills.